Agenda for November 21st
1. Apologies for absence
2. Declarations of interest
3. Approval of minutes of the meeting on 17th October 2022 as a true record
4. Matters arising
6. Gilestone Farm – Report from meeting 17/11/22 with Welsh Government Officials
7. National Park Authority Matters:-
Certificate of Lawfulness – Outdoor Pursuits Centre
8. Canal Matters:
9. Highway Matters:
Community plan arrangements for double yellow lines and traffic calming measures
10. County Councillor Report
11. Applications for Planning Consent
12. Training Plans
13. Elect vice-chair
14. Update on Website and Facebook Page
15. Community Council Assets
A detailed agenda is available here:
Minutes from `October 17th
Cllr. S Baldwin ( Chair), C Burdon , R. Jones, E.Moorman, , J Short ,G Thomas, C Parry and G. James.
Also, in attendance Mrs. K Bender (Clerk)
Apologies for absence
County Councillor A. Cartwright
Declarations of Interest
Approve minutes of the 21st September 2022
The minutes of the 21St September 2022 were accepted as a true record.
Clerk confirmed the supplementary documents requested by the Wales Audit Office had been forwarded.
Henderson Hall Correspondence
Two items of correspondence plus responses from the Clerk were discussed . One item referencing ground maintenance and weed control along the paths around the hall, and concerns the contract had been changed, the Hall Chair was informed the contract remained the same and weed control was carried out twice yearly. It was agreed the Scethrog Bench would remain an asset of the Community Council with the Jubilee Bench costs being re-claimed from Henderson Hall’s Jubilee Fund. It was also agreed the Community Council would purchase fireworks to the value of £1200 instead of giving Henderson Hall its Annual Grant of £1200
Decision – Representation on, or quarterly meetings with Henderson Hall Trustees
Following an in-depth discussion, it was unanimously agreed to invite Henderson Hall Trustees to meet with the Community Council every six months, Purpose of the meeting for HH Trustees to update the Community Council on the use of the Hall and for the Community Council to look at suggestions from both parties to support Henderson Halls success. The first meeting to be scheduled in February 2023. Clerk to write to Henderson Hall Chair.
National Parks Authority Matters
Awaiting a response from BBNP’s Sara Morgan, who is the Community Councils single point of contact, to the Community Councils request to be involved with the development of its place planning policy.
Nigel Brinn (Executive Director Economy & Environment PCC to also be contacted with regard to PCC’s place planning exercise.
Following a conversation with the Clerk and Sue Jones of Powys Planning Department, Cllr Burdon to contact Sue Jones to understand the process of issuing a caravan site license.
Clerk to arrange a follow-up meeting with BBNP for February 2023.
The report from the meeting held on the 10th October was discussed. Among the issues discussed was the ongoing lack of response from C&RT’s Loss Adjusters, Hannah Booth to pursue as a matter of urgency.
Bridge 143, a design has been developed and passed to the heritage team. Should permission not be granted by BBNP Planning Department, C&RT will restore the bridge to its original state.
All other items on the report will be revisited at future meetings.
Clerk to forward the report to all Councillors.
The next meeting with the C&RT will be scheduled for the end of March 2023. .
Mobile Speed Units
The Chair thanked Councillors Short, James and Burdon for erecting the Mobile Speed Units.
Councillors met with Jo Lancy on the 7th October to discuss double yellow lines on Station Road at the junction of Maesmawr Lane. The outcome of the site meeting was to look at a Community plan for double yellow lines throughout the area. Councillors to discuss at November meeting then invite Jo Lancy to meet with Councillors to populate the plan.
The Community Council awaits a response from Welsh Government to its letter of the 8th September. Clerk to write again to Welsh Government to ask why no response has been sent to the Community Council.
Should the Welsh Government be in a position to meet to discuss the outcome of their review of the Green Man Business Plan, prior to its November Meeting, the Community Council will meet with Welsh Government Officials and then call an Emergency Meeting to report back to the Council and agree next steps.
Residents will be welcome to attend.
Cllr Burdon raised his concerns around the suitability of the Usk Bridge to handle increased movements of heavy traffic and believes a structural survey should be carried out. Clerk to contact Cllr Anita Cartwright to pursue.
County Councillor Report
Councillor Cartwright forwarded her written report. The Chair read out the report which covered a review of the Chrickhowell School catchment area, a new ECO4flex scheme to be delivered to residents in fuel poverty and for residents who are eligible an additional £150 payment via Discretionary Cost of Living Support Scheme.
Applications for Planning Consent
Decision Notice 22/21119/FUL – 5 Y Scethrog- Replace prefabricated garage with timber outbuilding- Permission Granted.
Report from One Voice Wales Regional meeting, 6/10/2022
Cllrs James and Moorman attended the meeting on behalf of the meeting and reported as follows.
Catherine Meeling- Jones BBNP spoke on the issue of phosphates in waterways and ways to engage with youths. There will be a policy document released in December around the re-organisation of BBNP.
OVW have a Community Council Forum, Clerk to pursue.
Woodland creation grants are still available.
Nigel Brinn of Powys spoke around rights of ways where 68% were being obstructed.
Welsh Air Ambulance are relocating to North Wales, possibly leaving Powys in an exposed position.
Community Council Training Plans
Clerk explained the Council had to prove competence in a number of areas, with core competencies, Code of Conduct and New Councillor Induction being mandatory. It is expected that a training plan will be created to cover Council, Councillor and Clerks training, to be reviewed annually, will be in agreed by November 2022.
Clerk to prepare a discussion document for November Meeting.
Clerk to forward OVW training programe to all Councillors
Demonstration of Website- Cllr Moorman
Cllr. Moorman demonstrated the new website that she had prepared for discussion.
All Councillors agreed the website was a great improvement and that an enormous amount of work had gone into redesigning the website. The website was professional yet easy to navigate with links to other pages and websites.
Cllr Moorman was thanked and asked to continue with her work and also let the website go live as soon as she could.
Facebook update- It was agreed to appoint Cllr. Parry , Cllr. Moorman and the Clerk to administer the Facebook Page.
Councillors also agreed to standard responses to comments from the public.
Question’s from the public
There were no questions from the public, from either those in attendance or written questions.
Community Council Assets
a. Current Financial Position
Financial position was reported to the meeting
b. Invoices and Payments for Approval
K. Bender- Zoom Renewal - £143.88
The Clerk reported the Zoom account had been purchased in the Councils’ name.
SBW Ground Maintenance- Grass Cutting - £300
K. Bender – Postage £6.85
Cllr. Moorman-Cleaning Products - £10.99
Cllr. Moorman- Weebly Site Plan – £128.71
Cllr. Moorman- Petrol Expenses - £ 19.20
All invoices were approved for payment.
A detailed copy of the minutes is available here: